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THE SOCIETY FOR CREATIVE ANACHRONISM (NZ), INC.
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PROPOSED EVENT BUDGET – SOUTHRON GAARD
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EVENT: Canterbury Faire 2018 DATE: 20th-28th Jan 2018
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___________________________________________________________________________________
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STEWARD: Maximilian von Monsterberg (Will Howard)
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NOTE: Please remember you need to INCLUDE $1 in all 18-and-over ticket prices to cover the Kingdom Travel Fund Levy, but do NOT include the $2 event-membership fee in this budget as it will be advertised and collected regardless. Stewards are encouraged, but not required, to offer half-price tickets for children 12 and under and free admission for children under 5 where applicable. You can offer other (e.g. unwaged, student) discounts at your discretion.
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INCOME
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Fee Type (if applied)Adult Price (A)Number of Adults Expected (B)Child Price (C)Number of Children Expected (D) Estimated Total
(A * B) + (C * D)
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Attendance
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Adult Full Event (First Faire rate for New Zealanders)1305 $ 650.00
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Adult Full Event (early bird)140125 $ 17,500.00
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Adult Full Event (Mid)15040 $ 6,000.00
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Adult Full Event (Late)16015 $ 2,400.00
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Child Full Event (Early Bird)7020 $ 1,400.00
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Child Full Event (Mid)7510 $ 750.00
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Child Full Event (Late)805 $ 400.00
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Adult Day Trip20110 $ 2,200.00
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Child Day Trip1510 $ 150.00
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Add Ons $ -
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Bunk Surcharge1570 $ 1,050.00
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Tent Hire3510 $ 350.00 15 available
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Mattresses1530 $ 450.00
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 $ -
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ESTIMATED INCOME $ 33,300.00
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Less Kingdom Travel Fund Levy ($1 per person 18-and-over $ 290.00
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TOTAL ESTIMATED INCOME $ 33,010.00
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Note: Expenses may be a fixed cost, or depend on the number of people attending, or a combination of the two. Fill in the appropriate column(s) for each expense accordingly. Please include on a separate sheet any working notes or quotes received.
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EXPENSES Fixed Amount (A)Per Person Amount (B)Persons Estimated © TOTAL (A + (B X C)) CONFIRMED COST
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Occupancy and site charges
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First part of site charge218501520 $ 21,850.00 Yfirst 190 people full event (whether adults or children) is 1520 person/nights
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Extra Adults15110 $ 1,650.00 YAdult person nights est over
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Extra Children12200 $ 2,400.00 Y
Child person nights est over
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Marquee
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Marquee Hire624.5 $ 624.50 N
Peg and pole marquee, delivered/picked up
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General Expenses
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Breakfast300 $ 300.00 N
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Soup Kitchen600 $ 600.00 N
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Tea & Coffee160 $ 160.00 N
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Ball Supper300 $ 300.00 N
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Printing200 $ 200.00 N
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Childrens Activities300 $ 300.00 N
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Tokens700 $ 700.00 N
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Complementary attendance (B&B, K&Q) in meal plan $ - Y
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Comped attendance (no meal plan) 1x Steward, 1x Co-steward, 1x Mealplan Coordinator $ - Y
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Tallage500 $ 500.00 Y
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Activities/decorations $ -
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Other Expenses (Itemise on back) $ -
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ESTIMATED EXPENSES $ 29,584.50
Alternate calculation, (Standard SG Contingency Calc)
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CONFIRMED EXPENSES
 $ 26,400.00
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FLUID EXPENSES
 $ 3,184.50
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add the CONTINGENCY FUND 5% of Estimated FLUID Expenses $ 159.23 $ 1,479.23 So, upon Richards suggestion all items which we have a firm price for (i.e. quote and/or invoice, plus the tallage and the site fees based upon the aforementioned quote) have been removed from inclusion in the contengency, as they are 'firm'.
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TOTAL ESTIMATED EXPENSES $ 29,743.73 $ 31,063.73
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ESTIMATED SURPLUS (Total Estimated Income –Total Expenses) $ 3,266.28 9.8% $ 1,946.28
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Contributions from Sub-Activities
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Feast-$ 67.95
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Meal Plan $ 244.05
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ShuttlesIntent to overhaul shuttles from recent years system. Need to seek quotes/commerical information prior to reoffering. $ -
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Souvenirs $ 450.00
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Total Contributions $ 626.10
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TOTAL ESTIMATED SURPLUS $ 3,892.38
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BUDGET APPROVED BY:
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Seneschal : Reeve: Date:
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