GC- Formative Observation Form-OPGES

JavaScript isn't enabled in your browser, so this file can't be opened. Enable and reload.

Observation Date *

YYYY

Observation Start Time *

Time

Employee's Full Name *

Employee's E-mail address *

Evaluator's Name *

Evaluator's E-mail address *

Building *

Component 2A: Creating an Environment of Respect and Rapport

Please check all of the following items observed and related to component 2A.

Counselor/Student Respect

Respectful Talk

Politeness/Caring

Use of Polite Phrases

Positive Body Language

Active Listening

Attention given to students' background/lives outside of school

Actively promotes positive student-student interactions.

Collaborates with parents and guardians to create learning environments that promote educational equity and success for every student

Collaborates with teachers and administrators to create learning environments that promote educational equity and success for every student

2A - Observer Evidence:

Type any observations you would like to share with the Counselor.

2A - Component Score

Ineffective

Exemplary

Clear selection

2B: Establishing a Culture for Productive Communication

Please check all of the following items observed relating to component 2B.

Counselor communicates a passion for the working for and with students

Promotes a culture throughout the school for productive and respectful communication between and among students

Promotes a culture throughout the school for productive and respectful communication between and among teachers.

Serves as a leader in the school to promote and support student success

Serves as a leader in the community to promote and support student success

Advocates for student success

Serves on school leadership team

Serves on school improvement team

2B - Observer Evidence:

Type any observations you would like to share with the Counselor.

2B - Component Score

Ineffective

Exemplary

Clear selection

2C: Managing Routines and Procedures

Please check all of the following items observed related to component 2C.

Management of Materials/Supplies

Positive engagement of student within large/small group sessions

Creates a plan to address the non-counseling skills that are assigned

Manages effective Non-Instructional Duties

Uses time productively

Develops community focus groups

Develops a counselor/counselor calendar of events or joins with school calendar for counselor/counselor events

Maintains and shares schedule for class/counseling sessions and office hours

Creates lesson plans for counseling sessions and/or planned events

Develops and communicates/shares a referral process for students in need

2C - Observer Evidence:

Type any observations you would like to share with the Counselor.

2C Component Score

Ineffective

Exemplary

Clear selection

2D: Establishing standards of conduct and contributing to the culture for student behavior throughout the school

Please check all of the following items observed related to component 2D.

Expectations for student conduct are evident

Counselor responds to student misbehavior in timely manner

Misbehavior is effectively handled

Develops and/or post standards of conduct for students, adults and staff

Has established clear standards of conduct for counseling sessions

Makes a significant contribution to the environment of civility in the school.

Serves on PBIS team

Collaborates with stakeholders to create learning environments that promote educational equity and success for every student

Acts as a system change agent to create an environment promoting and supporting student success

Models considerate behavior

Good student behavior is acknowledged

2D - Observer Evidence:

Type any observations you would like to share with the Counselor.

2D Component Score

Ineffective

Exemplary

Clear selection

2E: Organizing Physical Space

Please check all of the following items observed related to component 2E.

Counseling center or classroom arrangements are inviting and effective arrangement

Counselor make extensive and imaginative use of available technology resources

Modifications made to physical environment to accommodate students with special needs

Counseling center or classroom arrangements are conducive and effective for planned activities

Creates inviting counseling center with pamphlets & brochures available

Maintains privacy of office and counseling sessions

Provides a central location for easy access of student materials/supplies/etc.

Provides manipulatives, games, exercise ball to sit on

Creates bulletin boards with positive info

Provides room or options for students to have opportunity for students to calm self when needed

2E - Observer Evidence:

Type any observations you would like to share with the Counselor.

2E Component Score

Ineffective

Exemplary

Clear selection

DOMAIN 2: ENVIRONMENT- OVERALL SCORE

Ineffective

Exemplary

Clear selection

3A: Assessing student needs

Please check all of the following items observed related to component 3A.

Counselor assesses student needs and knows the range of student needs in the school.

Utilizes ILP to determine academic needs of students.

Utilizes ILP to view life goals of students.

Contacts parents and students

Communicates with students

Compiles test data

Consults with teachers on student needs

Works with family resource to address student needs

Works with outside agencies to provide assistance for student needs

Uses school wide needs assessment

Completes annual school counseling program assessment

3A - Observer Evidence:

Type any observations you would like to share with the Counselor.

3A Component Score

Ineffective

Exemplary

Clear selection

3B: Assisting students and teachers in the formulation of academic personal social and career plans based on knowledge of student needs

Please check all of the following items observed relative to component 3B.

Supports advocacy and data-driven practices, which closes Achievement Gap

Develops personal, social and emotional development in students

Provides resources for leadership opportunities

Supports College and Career Readiness

Utilizes ACT/ Compass data to assist seniors in preparing for life goals.

Works with non-college going students to prepare for work situations such a soft skills and resume writing.

Works with ILP’s and other college and career initiatives

Contacts outside college resources

Participates/Completes Core Curriculum, Small Group and/or Closing-the-gap action plans

3B - Observer Evidence:

Type any observations you would like to share with the Counselor.

3B Component Score

Ineffective

Exemplary

Clear selection

3C: Using counseling techniques in individual and classroom programs

Please check all of the following items observed related to component 3C.

Activities aligned to goals

Student Choice

Materials/Resources Support Goals

Help students acquire skills in decision making and problem solving for interactions with other students

Help students acquire skills in decision making and problem solving for interactions for future planning.

Offers individual counseling, small group and/ or Large Group/Classroom Programs

Models role play of appropriate responses

Utilizes outside experts to focus on problems in the school – bullying, tutoring, drug problems

Provides resources for social skills, mediation, problem solving, and anger management

3C - Observer Evidence:

Type any observations you would like to share with the Counselor.

3C Component Score

Ineffective

Exemplary

Clear selection

3D: Brokering resources to meet needs

Please check all of the following items observed related to component 3D

Provides student surveys related to student needs and resources

Provides staff surveys related to teacher needs and resources and student needs and resources

Makes relationships with Family Resource center staff and community counseling centers

Seeks contacts for scholarships and other assistance for college fee.

Provides resources for outside therapy agencies

Conducts Emergency evaluation process with CCC

Makes contact with Court system and/or Social services programs and staff

Partners with area colleges with dual enrollment

Conducts 504 meetings and/or participates in 504 service planning

Schedules college visits on/off campus

Partners with community representative for operation preparation

Provides college connection nights

Facilitates an advisory council for the school counseling program

3D - Observer Evidence:

Type any observations you would like to share with the Counselor.

3D Component Score

Ineffective

Exemplary

Clear selection

3E: Developing Flexibility and Responsiveness

Please check all of the following items observed related to component 3E.

Incorporates students' interests and questions into programming

Tries multiple approaches to reach students having difficulty

Creates a vision statement representing the qualities that a school counselor should possess

Shows flexibility in amending plans.

Demonstrates multicultural, ethical and professional competencies in planning, organizing, implementing and evaluating events/programs

Provides an open office to parents/ students

Plans time to talk with students

Uses technology

Uses best practices and procedures

3E - Observer Evidence:

Type any observations you would like to share with the Counselor.

3E Component Score

Ineffective

Exemplary

Clear selection

DOMAIN 3: INSTRUCTION- OVERALL SCORE

Ineffective

Exemplary

Clear selection

1A: Demonstrating Knowledge of Counseling Theory and Techniques

Please check all of the following items observed related to component 1A.

Demonstrates understanding of counseling theory and techniques

Practices social justice/advocacy

Conducts career counseling

Maintains toolbox of theories and counseling techniques

Conducts role playing

1A - Observer Evidence:

Type any observations you would like to share with the Counselor.

1A Component Score

Ineffective

Exemplary

Clear selection

1B: Demonstrating Knowledge of child and adolescent development

Please check all of the following items observed related to component 1B.

Formal and informal information about students are gathered for use in planning events/programs

Student interests are used in planning

Maintains system of student information/records related to learning needs, medical needs, etc.

Shows an awareness of the special needs students in the school and how to meet their needs.

Displays accurate understanding of the typical development characteristics of the age group, as well as exceptions to the general age patterns.

Demonstrates the use of effective counseling skills.

Differentiates techniques based on the unique needs of individual students.

Works with students in classrooms, small groups, and individually.

Communicates skills for academic success through classroom/group guidance

Provides Counseling, individual student planning and school counseling program support activities.

1B - Observer Evidence:

Type any observations you would like to share with the Counselor.

1B Component Score

Ineffective

Exemplary

Clear selection

1C: Establishing goals for the counseling program appropriate to the setting and the students served

Please check all of the following items observed related to component 1C.

Input from stakeholders are solicited for counseling program goals. are clear and appropriate to the situation in the school and to the age of the students.

Communicates to all stakeholders the counseling program goals

Counseling program goals are clear and appropriate to the situation in the school and to the age of the students.

Allows students input on goals and how to monitor

Describes, defines and identifies the qualities of an effective school counseling program

Provides consultation/ communication to staff regarding student needs

Plans schedule of yearly events/ activities, adopts as needed based on specific situations and/or needs assessment

Creates goals for growth plan

Practices the school counseling themes of advocacy, leadership, collaboration to effect a systemic change toward a more positive school culture and climate

Describes the benefits of a comprehensive school counseling program for all stakeholders, including students, parents, teachers, administrators, school boards, department of education, school counselors, counselor educators, community stakeholders and business leaders

1C - Observer Evidence:

Type any observations you would like to share with the Counselor.

1C Component Score

Ineffective

Exemplary

Clear selection

1D: Demonstrating knowledge of state and federal regulations and of resources both within and beyond the school and district

Please check all of the following items observed related to component 1D.

Practices legal, ethical and professional issues representing the counseling role at all times.

Understands the impact of school, district and state educational policies, procedures and practices supporting and/or impeding student success

Conducts/Attends 504 building representative meetings

Works with pre-school, title programs, and federal guidelines to implement

Involved with local agencies, Compcare/ health/ social workers

Demonstrates FERPA knowledge and share information as appropriate

Keeps confidentiality with staff, students, and parents

1D - Observer Evidence:

Type any observations you would like to share with the Counselor.

1D Component Score

Ineffective

Exemplary

Clear selection

1E: Plan in the counseling program integrated with the regular school program

Please check all of the following items observed related to component 1E.

Supports regular school programs

Carries out goals of the school and school improvement plans

Supports career/ college ready students

Provides life goals planning

Provides classroom guidance, career guidance, small group counseling, ILP’s

Implements bully, youth suicide prevention curriculum and technology use/misuse prevention to coordinate with safe schools policy

Develops SMART school counseling program goals the reflect school data.

Assists with School Data Report Card

1E - Observer Evidence:

Type any observations you would like to share with the Counselor.

1E Component Score

Ineffective

Exemplary

Clear selection

1F: Developing a plan to evaluate the counseling program

Please check all of the following items observed related to component 1F.

Counseling program evaluation is organized around clear goals and the collection of evidence to indicate the degree to which the goals have been met.

Counseling program evaluation is has collections of evidence to indicate the degree to which the goals have been met

Establishes and utilizes an accurate and measurable accountability system involving perception data and testing data for program evaluation

Completes reports and meets timelines as expected

1F - Observer Evidence:

Type any observations you would like to share with the Counselor.

1F Component Score

Ineffective

Exemplary

Clear selection

DOMAIN 1: PLANNING & PREPARATION- OVERALL SCORE

Ineffective

Exemplary

Clear selection

4A: Reflecting on Practice

Please check all of the following items observed related to component 4A.

Performs accurate reflections of a lesson/event/program

Adjusts practice by drawing on a repertoire of strategies through collegial conversations, informal observations, and/or getting feedback from students.

Counselor's way of thinking and analyzing is accurate from the student lens and has become a habit of mind

Can accurately determine what aspects of programming they will continue in future lessons.

Creates a growth plan

Maintains personal/ counseling notes

Organizes the counseling schedule

4A - Observer Evidence:

Type any observations you would like to share with the Counselor.

4A Component Score

Ineffective

Exemplary

Clear selection

4B: Maintaining records and submitting them in a timely fashion

Please check all of the following items observed related to component 4B.

Routines and systems in place to track completion of programs/tasks

Routines and systems in place to track student success/mastery of tasks assigned

Processes in place to keep accurate records for non-instructional events/needs

Follows school/district policies and processes involving money, field trips, and day-to-day

Maintains records of counseling services.

Maintains records of parent and teacher communications.

Communicates with district and state on testing and attendance deadlines.

4B - Observer Evidence:

Type any observations you would like to share with the Counselor.

4B Component Score

Ineffective

Exemplary

Clear selection

4C: Communicating with Families

Please check all of the following items observed related to component 4C.

Regular information sent or communicated home regarding the instructional program/course/unit

Regular information sent or communicated home regarding student progress/growth/performance

Specific, designed projects utilized involve family participation or engage them in their child's learning

Documentation provided of communication and outreach to parents and families

Opportunities provided and encouraged for parents/families to provide feedback/input to teacher

Cultural needs and diversity of students when communicating is evident in outreach

Response to family/student concerns is handled with professional and cultural sensitivity

Students develop/maintain records about their learning and share this information with families

Collaborates with parents and guardians to create learning environments that promote educational equity and success for every student

Utilizes webpage, social media, and/or email for parents and community transparency

Offers workshops to meet various needs of school and students.

Provides information on school website and/or newsletters

Creates counseling office brochure

Develops middle school 101 info session and/or facilitates session

Creates an advisory council for school counseling program

4C - Observer Evidence:

Type any observations you would like to share with the Counselor.

4C Component Score

Ineffective

Exemplary

Clear selection

4D: Participating in a Professional Community

Please check all of the following items observed related to component 4D.

Regular participation with colleagues in evaluating effective practices and processes to impact student learning and positive problem-solving for improvement

Regular participation in professional learning opportunities with colleagues beyond requirements that emphasize growth and improvement practices

Regular participation in school initiatives

Designs or Initiates programs or opportunities that improve school culture and community

Designs or Initiates programs or opportunities that improves student learning

Assumes regularly leadership roles within school and/or district

Maintains professionalism while providing encouraging, constructive, collegial support and challenge to colleagues

Regular participation in community initiatives

Participates in open house/parent nights/etc.

Option 10

4D - Observer Evidence:

Type any observations you would like to share with the Counselor.

4D Component Score

Ineffective

Exemplary

Clear selection

4E: Engaging in professional development

Please check all of the following items observed related to component 4E.

Actively seeks out feedback on counseling program from supervisors and colleagues

Accepts feedback provided from others positively and implements within practice

Actively seeks out professional learning opportunities beyond requirements and implements learning within classroom

Takes an active role in professional organizations in order to contribute to the profession

Studies current trends in counseling and strives to be lifelong professional learner

Participates in school or counseling professional learning

Attends mental health or trauma professional learning

Holds membership & participation in state level counseling association

Participates in counseling PLC’s outside of school/district

4E - Observer Evidence:

Type any observations you would like to share with the Counselor.

4E Component Score

Ineffective

Exemplary

Clear selection

4F: Showing Professionalism

Please check all of the following items observed related to component 4F.

Acts with integrity and honesty consistently in all matters

Puts students first in all considerations of their practice

Supports students' best interest, even in the face of traditional practice or beliefs

Solves problems with students' needs as a priority

Adheres consistently to school/district policies and procedures

Willing to re-evaluate existing practice/tradition in order to put students first

Demonstrates trustworthiness and confidentiality

Works to improve or problem solve on practices, policies, traditions that have become outdated or ineffective shown through collected data

Demonstrates good listening skills with an open-growth mindset

Participates in or Completes requirements related to ARC, 504, cumulative records, and testing data

Initiates contact with parent/ guardians

Submits/completes reports/tasks in timely manner to appropriate agencies or within the school and district

4F - Observer Evidence:

Type any observations you would like to share with the Counselor.

4F Component Score

Ineffective

Exemplary

Clear selection

DOMAIN 4: PROFESSIONALISM- OVERALL SCORE

Ineffective

Exemplary

Clear selection

Observation Completion Time *

Time

Additional Information or Directives:

Submit

Clear form

Never submit passwords through Google Forms.

This form was created inside of BRACKEN COUNTY BOARD OF EDUCATION. Report Abuse

Forms