IDDBA 18 Hotel Meeting Room / Event Request Form
Please complete this request for your meeting space during IDDBA 18.  Due: Friday, May 11, 2018
 
MEETING ROOM GUIDELINES:
• Meetings and events should be scheduled outside of the expo hours which are as follows:
       Sunday, June 10, 11:00 am - 5:30 pm
       Monday, June 11, 11:00 am - 5:30 pm
       Tuesday, June 12, 10:00 am - 2:00 pm
• No meetings are allowed on the expo floor, except during expo hours.

ELIGIBILITY:
IDDBA 18 exhibitors or retail companies registered to attend may be approved. Meeting rooms are not an extension of exhibit space. No selling or displays are permitted in meeting rooms.

REQUIREMENTS:
• Room users must comply with all venue rules and agree to pay charges for services.
• Any fees for room resets, re-keying, food & beverage, or security are the renter's responsibility.
• If a meeting room needs to be secured, whether required by center or the preference of the company, guards must be rented through IDDBA security (cost to be paid by the company renting room)
• Personal belongings, computers, etc. may not be left in rooms without security.
• If using room to decorate product, the exhibitor must protect the carpet and room features (Visqueen carpet) at exhibitor's expense
• AV equipment must be ordered/rented from the venue.
• Nothing may be hung, taped, nailed or affixed to the walls, floors, furniture, etc..
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Company Name *
Booth # (if applicable)
Contact Name *
Phone Number *
Mobile Number *
Email *
Describe Type of Event *
Who is Invited *
Required
Estimated Number of Participants *
Date of Event *
MM
/
DD
/
YYYY
Start Time of Event *
Time
:
End Time of Event *
Time
:
Hotel or Venue Location *
Approvals:
• A completed form must be submitted to IDDBA by deadline of 5/11/2018.
• Room availability is on a limited basis, first-come, first-served.
• Forms must be complete.
• Convention hotels and the Convention Center are required by contract to contact IDDBA for approval before assigning space.
• After your application has been approved by IDDBA, you will be notified. IDDBA will send a copy of the approval to the venue to receive booking options.
• Convention Center meetings require an insurance certificate naming: International Dairy Deli Bakery Association, IDDBA 18, Centerplate, and Ernest N. Morial Convention Center as additionally insured.

Questions - Contact Allison McCarty: ammcarty@iddba.org or 608-310-5000
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