USD 377 BOARD HIGHLIGHTS

Unified School District #377 Board of Education

306 Main Street, Effingham, KS 66023  

BOARD HIGHLIGHTS - REGULAR SESSION MEETING

MONDAY, JANUARY 09, 2017 BOARD MEETING, 6:30 PM

PRESENTATIONS

• Board of Education Appreciation Month - Mr. Wiseman recognized the Board for their leadership in public education and continuing service to the children of our community.

• NWEA MAP - Mr. Snyder presented on the recommendation to purchase NWEA MAP as the District’s Data Point #2 assessment tool. A brief update on how we plan to incorporate this into the spring testing cycle will be provided during the afternoon of the January 16 inservice

APPROVED CONSENT AGENDA ITEMS

4.01             Minutes from December 12, 2016

4.02             Activity Reports, Bills & Claims and a revised Treasurer’s Report

4.03             Gifts & Grants

• $200 from Paul Courter for delinquent middle school lunch accounts
• $60.23 from the AJ Rice Estate for nurse/health supplies
• OPAA to ACCES - Beverages and 10oz bottles of water
• OPAA to ACCHS - Beverages, cinnamon rolls
• OPAA to CO - Cinnamon rolls
• KSDE Food Service Equipment Assistance Grant from KSDE for two convection ovens for the High School kitchen, total value $10,469.82

4.04             Keystone Correspondences

4.0401 Keystone Superintendents’ Council Agenda for 01/10/2017

4.0402 Keystone BOD Minutes from 12/14/2016 (unofficial)

4.05            Lifetouch Portrait Contracts for 2017-2018.

• Elementary School Contract
• JSH Contract

4.06         Non-resident applications for membership

• Aydriannah Price - currently attending, but recently moved out of district
• Kamerin Keil - currently attending, but recently moved out of district

4.07 Approval of Fundraiser requests

• ACCHS National Honor Society fundraiser – Donkey Basketball, March 16 at the JSH. Funds will be used for National Honor Society supplies for induction ceremony, and to have the ability to give back to the community.

• ACCHS Drama Club Free-will donation dessert bar at intermission of the play performances; parents provide desserts and man the table at intermission (March 21, April 1-2)

4.08    Correspondences

• Keystone KPERS Meeting Notice to Staff

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Additional Consent Items approved

C-A.    ​Placement of two BC student teachers for the upcoming semester at the JSH

Mrs. Scherer is recommending the board approve a request from Benedictine College to place two student teachers in our JSH this spring.  Both of these potential student teachers have done field placements and observation in the past here at ACCJSH.  The two students and their requested placements are:

• Michael Mueller – English
• Sebastian Calvino – Social Studies

C-B.    Acceptance of the Keystone Parents as Teachers 1st Semester Report

• PAT Report        

LEADERSHIP NOTES

Mrs. Gracey, Board Clerk

• Health Insurance Summary Report

• Current year health insurance costs - $840,529.70
• FY18 estimated health insurance costs - $892,809.96

• $52,280.26 increase or 6.22%

• Current participation rate - 87%

Mr. Snyder

• NWEA MAP Quote for spring of 2017
• District assessment plan 2016-17

Mr. Wallisch

• Uniform Rotation 2015-2020 report
• Uniform Rotation 2020-2025 report
• Reported on last Friday night’s reunion of the 2007 Girls Basketball team that finished 3rd in Class 3A
• Reported that IMAC is closing its doors, which may present an opportunity for the high school to be admitted into the NEKL.

Mrs. McMillan - January Report

Mrs. Scherer – January Report

Mr. Wiseman, Superintendent’s Report

• Negotiations Training Video online  - This online training tool is available to anyone serving as a negotiator; board or association member. Reminder:  State law requires that anyone involved with the negotiations process must go through negotiations training.

• Council of Superintendents Agenda for Jan 11, 2017 - Mr. Wiseman will be attending the Council of Superintendents meeting Wednesday afternoon. He will be leaving the district at approximately 1:45 pm

• KSDE Food Service Letter of Excess Line Item Funds - Due to the bill back system used to pay food service labor costs, the district has accumulated what the state considers to be excess reserve funds (more than 3 months of actual costs). Mr. Wiseman submitted a plan to use the excess funding to buy equipment and pay down food service costs in 2017-18. The plan includes calling for a new Food Service Management RFP for the 2017-2018 school year. Mr. Wiseman will be working with the state on the development of an RFP for soliciting food service management bids.

• Civil Rights Data Collection Notification Letter - The Civil Rights Data Collection (CRDC) for the 2015-16 school year will open for data submissions beginning on February 6, 2017, for public school districts and other local educational agencies (LEAs).  Every public school district in the nation is required to participate in this survey from the U.S. Department of Education’s Office for Civil Rights (OCR).

• New Robotics Kits purchased at the State Surplus sale for the Keystone Gifted and Talented program at the very low price of $25 per kit (normally $200 new).

• House Bill 2008 would require seat belts on school buses purchased after 2018

• Estimated additional cost when purchasing a new bus - $8,000 to $10,000.
• Estimated cost to retrofit and used bus - $25,000.

• State Budget Update - The state is down $340 million in the current fiscal year. The governor has until July 1, to find a fix. Revenue estimates indicate that the problem will be even more significant next fiscal year - estimated deficit of $580 million. The legislature has depleted KDOT funds by $1.2 billion over the past three years - that well is pretty much dry.

• Juvenile Justice update - SB 367 was enacted last year and takes effect on July 1, 2017. Its goal is to reduce the number of juveniles in state detention facilities by keeping many offenders in their home communities, where they are supposed to receive treatment. Concerns have arisen, however, that community resources will not be available. The law requires school districts to develop a Memorandum of Understanding (MOU) with local judicial and law enforcement to help accomplish the state’s goal.  

• School personnel must be trained eight (8) different areas.
• Greenbush will make training videos available at the end of January to its member districts
• Law enforcement officials are required by law to be trained on the new Juvenile Justice laws.
• Deadline is July 1st.

• Early retirement/resignation notification incentives available to teachers.   Article V, Section K of the Negotiated Agreement encourages teachers to notify the Board as soon as possible of their intention to resign or retire. The Board will pay employees according to the following schedule if their notice of resignation or retirement is received early:

• Notice received January 1 through January 31.............$500 stipend
• Notice received February 1 through February 29...............$200 stipend
• Notice received March 1 through March 31 ..............................$100 stipend
• Payment will be made no later than the last regular pay date for the employee.

• KESA Update - Quarter 3 training. Mrs. Scherer, Mrs. McMillan, Mr. Snyder, and Mr. Wiseman will attend KESA Q3 training in Eudora on Thursday, January 19, from 9:00 AM - 11:30  AM

• Greenbush Perkins Professional Development Funds - March 1 Reimbursement Deadline

• Each school in the Greenbush Perkins Consortium is allocated $1,300 to support CTE related Professional Development activities.  March 1 is the deadline to either submit reimbursement paperwork for our PD expenses, or notify GB how we plan to spend our PD money.  FY17 Perkins PD funds may only support activities that take place during the grant year (July 1, 2016 - June 30, 2017).  After March 1, any unused professional development funds will be split equally amongst all member districts who requested funds in excess of the $1,300/building allocation.

Mrs. Dillon - reported on the Service Learning policy recommendation and the progress of the high school’s Job Shadowing program.

ACTION ITEMS

• Approved the AM Trust America Loss Control Policy Recommendations

• Policy Recommendations page

• Approved the JSH Service Learning proposal that will go into effect starting with the start of the 2017-18 school year. Beginning next year, students will be required to obtain 40 hours of community service in order to graduate. This policy will be phased in at the rate of 10 service learning credit hours per year.

• Service Learning Proposal

• Approved the proposal to contract with NWEA MAP Data to provide nationally norm-referenced assessment tools and data reporting software beginning in the spring. This proposal aligns with the state’s new accreditation model under the fifth R - Results. The cost will be $5,146.25.  Of the cost, $1,000 is an initial one time setup fee.

• Link to cost breakdown

• Approved the following personnel recommendations:

• Sub custodian pay rates

• Randy Heineken - $9.00 per hour
• Rhonda Thorpe - $9.00 per hour

• Amend Richard Drennon’s custodial contract from eight hours per day to nine hours per day, with no change in hourly rate. Note - Overtime rates will apply for work over 40 hours per week.

• Extend a Nurse’s contract to Carla Forbes for the remainder of the 2016-17 school year. Compensation to be set at $28 per hour, plus benefits.

• Student trips approved:

• Feb 3 G3 Field trip to Sheffel Theater Clinic to learn about performing arts in Topeka.
• Feb 7 Atchison County Spelling Bee G5-G8
• Feb 8 HS Science Club to Washburn University Department of Physics and Astronomy.
• May 9 G4 to Live Animal Education Program at Topeka Zoo

• Approved CBIZ as the District’s insurance broker for the purpose of bidding out general liability and worker’s compensation insurance policies.

• Move the February meeting from the 13th to the 20th, same time and location.