Top 5 tips to improve your Business Card Data management

Since the advent of the internet, most of the marketing done by companies is carried out online. However, even today the traditional business cards are held with great importance. These cards not only represent a business in the most effective manner but also get circulated among prospective clients for years in future. Therefore it is important that a company implements the best business card data management techniques. Here are the top ten ways in which you can manage the data presented in your clients’ business cards.

Create files and folders (or even Ziplocs)

Make files and folders to keep all your business cards per their order of importance or in any other way that best suits your emergency needs. As an example, my sister who stays away from technology has neat folders of her business contacts, personal contacts and carries all her important cards in a small Ziploc bag.

Sorting cards for a card holder

You can sort out your business cards and arrange them based on some predetermined parameters, such as clients whom you contact frequently and those whom you see for about once in a year. Alternatively, you can also arrange them alphabetically, although this might take a bit more time to achieve successfully.

Investing in a business card scanner for personal use

A business card scanner app can be easily installed in an iOS or Android smartphone and be used to manage information presented on many cards. While OCR might not be dependable for corporate use, but it does offer a fast and easy way for personal use.

Save images of cards in your computer drive

A good way to have easy access of business cards as and when you want them is to store them in a computer hard drive. You can name them alphabetically and this will make it easier to find them later.

Use a cloud storage

You can store all business card information in cloud storage devices so that you can have access to them as and when you need them. Uploading them in cloud programs can enable you to view and use them from multiple devices. This is ideal for business use. There are services like Contactous which manages contacts for organizations.