Community IT Innovators - Office 365 for Nonprofits
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From Outlook to Excel, Microsoft Office software has been essential at nonprofits for many years. With increasing competition from Google Apps, Microsoft now offers nonprofits an opportunity to apply for free licenses for using Office 365, a cloud version of Office. Should your organization make the leap to Office 365? Johanny Torrico, Community IT’s Director of Ongoing Support, discussed the benefits of using Office 365 in your organization. Here are some of the questions that were addressed during the webinar. - How can my organization apply for the free nonprofit license for Office 365? - What are the steps for a successful Office 365 migration? - What goes into the pricing for the Office 365 migration project? - What are the differences between the Office 365 E1 (free) and E3 ($5 per user) plans? - What are some of the benefits of moving to Office 365 instead of hosting email in-house or through other email providers? - What is the Service Level Agreement (SLA) for Office 365?
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Community IT Innovators - Office 365 for Nonprofits
- 1. Community IT Innovators Webinar Series Johanny Torrico Director of Ongoing Support Community IT Innovators August 29, 2013 for Nonprofits
- 2. Webinar Tips • Ask questions Post questions via chat • Interact Respond to polls during webinar • Focus Avoid multitasking. You may just miss the best part of the presentation • Webinar Powerpoint & Recording Powerpoint and recording links will be shared after the webinar
- 3. About Community IT Community IT Innovators partners with nonprofits to help them solve their strategic & day-to-day IT challenges. Strategic Proactive approach so you can make IT decisions that support your mission and grow with you Collaborative Team of over 40 staff who empower you to make informed IT choices Invested We are committed to supporting your mission, and take care of your IT network as if it were our own Nonprofit focus Worked with over 900 nonprofits since 1993
- 4. Presenter Johanny Torrico Director of Ongoing Support jtorrico@communityit.com
- 5. Poll How many staff are in your organization? - 1-20 - 20-50 - 50-100 - More than 100
- 7. Office 365 Overview What’s Included in Office 365? • Exchange Online • SharePoint Online • Lync Online • Office Web Apps • Office Suite Downloads
- 8. Office 365 Overview Types of Plans • Home • Business: Small, Midsize, Enterprise • Government • Education
- 9. Poll What email solution do you use in your organization? - In-house Mail Server - Hosted Exchange - Office 365 - Google Apps - Other
- 10. How Does It Compare? In-House Mail Server - How long can your organization function without email? - Can your organization afford to lose email?
- 11. How Does It Compare? In-House Mail Server - Cost - Reliability - IT maintenance - Disaster Recovery
- 12. How Does It Compare? Hosted Exchange - Pricing - User’s mailbox space - Mobile devices - Security compliances and certifications
- 13. How Does It Compare? Google Apps - Productivity applications - Document management - Sharing and collaboration
- 14. Poll Is your organization considering migrating to Office 365 in the next six months? - Yes - No - Maybe
- 15. Poll Which component of Office 365 interests you the most? - Exchange Online - SharePoint Online - Lync Online - All of them - Don’t Know
- 16. Office 365 Plans for Nonprofits E1 Plan Cost per license per month: $0.00 • Exchange Online • SharePoint Online • Lync Online • Office Web Apps
- 17. Office 365 Plans for Nonprofits E3 Plan Cost per license per month: $5.00 • E1 • Unlimited archiving mailbox (100GB) • Office suite downloads (5 instances per user)
- 18. How to Apply? • Qualified partner • Required information - Organization Name: 501(c)3 - Address: - EIN: - Plan: E1 or E3 - Seats: • How long does it take to be approved?
- 19. Office 365 Migration Costs Labor costs • Number of mailboxes to be migrated • Complexity of current setup - In house, hosted exchange, etc. - Public folders - Team sites • User support needs
- 20. Questions?
- 21. Migration Process • Planning • Preparation • Implementation • User support
- 22. Case Study Organization’s environment - Windows server 2003 - Exchange 2007 - 280 mailboxes - Office 2007 and 2010 - Windows 7
- 23. Case Study Organization’s overview - 501(c)3 - Staff heavily use of Outlook and Office suite - Domestic and International Programs • Participants in different continents
- 24. Case Study Challenges • Server life cycle • Exchange 2007 upgrade needed • Licensing Programs’ participants collaboration • Document sharing • Collaboration: blogs, pictures, program calendars • Participants access to email was unreliable
- 26. Case Study Questions to Consider 1. Does the organization meet the requirements for non-profit pricing? 2. Is bandwidth adequate? 3. Are you hosting email elsewhere? 4. Do you use applications that require add-ins? 5. What type of deployment makes the most sense? Cloud-based, Federated or Hybrid
- 27. Cloud-based • Your data lives in the cloud • Password • Admin Console
- 28. Federated • Single Sign-on – Same Passwords • Admin Console and/or on-premises
- 29. Hybrid • On-premises and cloud • Single sign-on • Admin Console and/or on-premises
- 30. Case Study Migration Plan - Cloud based option - Migrate all accounts to Office 365 - Create SharePoint site for participants - User support - Training
- 31. Preparing for the Migration Case Study
- 32. Case Study Getting Ready for Migration 1. Testing existing environment - Outlook anywhere - SSL certificate 2. Preparing existing environment - Prepare desktops and Office applications - Cleaning accounts - Cleaning mailboxes 3. Audit - Permissions on mailboxes - Requirements for SharePoint
- 33. Case Study Organization’s user specific requirements • Mailboxes delegations, permissions • Calendar sharing requirements • Mobile devices needs: Blackberries, iPhones, Androids
- 35. Case Study Implementation 1. Cut-over migration 2. Testing 3. Outlook client configurations
- 37. Case Study User Support 1. Staff orientation pre migration 2. How-to guide 3. Onsite support post-migration 4. Training
- 38. Case Study Migration Outcomes & Benefits 1. Program Participants 2. Mailboxes size and online archiving 3. Reliability and accessibility across the globe
- 39. Resource Links 1. Office 365 Plans http://office.microsoft.com/en-us/business/compare-office-365-for-business-plans-FX102918419.asp 2. Internet Bandwidth Planning http://technet.microsoft.com/en-us/library/hh852542.aspx 3. Deployment Guide http://technet.microsoft.com/en-us/library/hh852466.aspx 4. Others http://www.zdnet.com/blog/microsoft/the-road-to-microsoft-office-365-the-past/8078 http://betanews.com/2013/03/15/why-office-365-beats-hosted-exchange-for-small-business-email/
- 40. Questions? Johanny Torrico Director of Ongoing Support jtorrico@communityit.com
- 41. Upcoming Webinar September 26 Dive into Windows 8.1 Presenter David Dawson
- 42. Next Steps • Connect with us • Provide feedback Short survey after you exit the webinar. Be sure to include any questions that were not answered. • Missed anything? Link to slides & recording will be emailed to you.